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United Arab Emirates, Dubai, Adhesive Technologies

Executive Assistant

HENKEL IS FOR THOSE WHO STEP UP. DO YOU?

At Henkel, you can make a difference and craft your career. That’s why you own your projects and take full responsibility from an early stage. Our unique brands in markets around the world open up countless opportunities to follow your convictions and explore new paths. If you have an entrepreneurial mindset that allows you to always think out of the box - take the chance and shape the digital future together with us.


The Executive Assistant role is to support the VP Operations & Supply Chain IMEA, his leadership team, direct reports & AO department on all administrative support required by the team. 

YOUR ROLE

  •  Act as “gatekeeper” for the VP’s time and attention, ensuring VP is fully briefed regarding schedules, itineraries & advanced warning of important issues
  • Manage, prioritize and take full ownership of his daily business calendar and communication tools in a well-ordered technique
  • Organize meeting and travel plans in an efficient and structured manner
  • Flight booking, hotel & transport arrangement together with travel agenda management
  • Preparation, submission & monitoring of travel expenses & claims
  • Monitor visa validity & prepares requirements for applications & renewals
  • Follow up on all tasks, plans, projects and actions defined by the VP to ensure that objectives are met within the deadlines
  • Organize documentation/presentation in advance of meetings so the VP & LT can access them & request further information as required
  • Attend important & regional meetings and take detailed minutes for distribution as appropriate
  • Prepare correspondence & prepare documents/approvals for the VP including ones where VP signature is required
  • Consolidate monthly required reports & ensure availability in database
  • Be the first point of contact to the stakeholders and taking full responsibility in managing and communicating all business aspects
  • Handle thoroughly all needed and required actions; and professionally representing his business functions
  • Support the Regional team & AO team on all administrative support required
  • End to end event organization
  • Responsible for preparation of internal survey & feedback reviews
  • Support on AO trainings preparations & organization
  • Monitors monthly bills (mobile, flights. etc.) for review & approvals
  • Purchase order creations for necessary suppliers for events/others
  • Provide additional cover for other administrative staff during absences/leave or when assisting another team

YOUR SKILLS

  • 6 – 8 years of experience as an Executive Assistant
  • Team player – we’re looking for someone who interacts well with people at all levels internally and externally
  • Excellent planning & organization skills
  • Ability to multi-task and prioritize daily workload
  • Flexible attitude – particularly when it comes to changing priorities and demands
  • Proactive
  • Attention to detail
  • Discretion and confidentiality
  • Proficient in MS office skills
JOB ID: 19000386

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