Data Protection Statement Recruitment

We at Henkel understand your need to maintain your privacy when searching for a job. Henkel is committed to protecting your privacy. We will use the information you submit to us via our application platform only for the purposes stated below.

1. Controller

Controller for processing of your personal data as described in this Data Protection Statement is Hen-kel AG & Co. KGaA, Henkelstraße 67, 40589 Düsseldorf, Germany

(henceforth “Henkel”, “we”, or “us”).

If you have any queries with regard to our processing of your personal data, please send an e-mail or a letter to our Data Protection Officer, c/o Henkel AG & Co. KGaA, Henkelstraße 67, D 40191 Düsseldorf, Germany, E-Mail: Datenschutz@henkel.com.

2. Collection of your personal data

We process your personal data when you apply for a position at the Henkel group or otherwise want to become part of our talent pool. If you apply for a position and/or create an account for our talent community, we will collect the following personal data from you:

  • Applicant Master Data (personal information such as your name, age etc.)
  • Contact Details (address, e-mail-address, telephone number etc.)
  • Application Data (Information on your education, previous occupations, CV etc.)
  • Fields of interest (Information on positions you are or could be interested in etc.)

We collect this personal data directly from you when you apply for a position with the Henkel group, during the applications and selection process (for instance, during (video) interviews), or when you express your wish to become part of our talent pool to stay in contact for future recruitment purposes (for instance, by checking the respective checkbox during your application process). Data fields marked with an asterisk (*) are required for conducting the application and selection process, addi-tional information can be helpful for this process depending on the position you apply for.

We may also collect your professional information via LinkedIn that you have made public in order to approach you for a job offer.

3. Processing of your personal data and legal basis

3.1    Execution of the application and selection process

We process your personal data for the following purposes:

  • Creating a general application profile which we will use and rely on for all of your applications (you can amend your general application profile by logging into your account at any time);
  • Conducting the application and selection process with you, including the evaluation of your application and conduction of possible (video) interviews;
  • Necessary ancillary processes to the application and selection process (for instance, for man-datory reporting purposes and sanction list screening etc.);

We process this personal data in order to conduct the application and selection process, if successful employ you, and to make you part of our talent pool and provide you with its services, Art. 6 sec. 1 lit. b GDPR.

All your applications and their status will be visible to our recruiters and selected HR Managers for transparency in the selection process.

If you apply for a position in the Netherlands or Luxemburg, we will retain your application for 28 days in order to comply with local requirements to document the application and selection process, Art. 6 sec. 1 lit. f GDPR.

If you apply for a position in Australia or New Zealand, we will retain your application for 12 months in order to comply with local requirements to document the application and selection process, Art. 6 sec. 1 lit. f GDPR.

If you apply for a position in Indonesia, we will retain your application for 60 months in order to comply with local requirements to document the application and selection process, Art. 6 sec. 1 lit. f GDPR.

3.2 Talent pool

We also process your personal data for our talent pool by:

  • Creating a profile for you in our talent pool to be considered for future job offers and stay in contact with you (if you agreed to such use, for instance by checking the respective check box when applying for a job opening or during the application and selection process).
  • Providing you with information regarding the Henkel group as an employer, employment op-portunities and new job offers, if you agreed to become part of our talent pool (see above). 
  • If you registered for the talent pool and also consented to receiving such information, we will send you information regarding our employer branding activities via e-mail.

We process your personal data for these purposes based on your consent, Art. 6 sec. 1 lit. a GDPR. We will ask you for your consent either directly during the application and selection process, via e-mail, or when you fill in a form and tick a respective check box. You can withdraw your consent by using the settings in your account area at any time or delete your account at any time. You may also contact us via the contact information provided above to let us know that you wish to withdraw your consent. We will then stop processing your personal data to send you such information. This does not make the processing previous to your withdrawal unlawful.

We will store your talent pool profile for 24 Months after registration for the talent pool or your last update of your talent pool profile. You can also delete your talent pool profile along with all your per-sonal data connected to it at any time by logging into it and using the option for deletion.

3.3 Video Interview

We will also process your data within the recruitment process for some positions in the course of a video interview. Please be aware that video interview will always be an optional step within the re-cruitment process. By rejecting the terms & conditions of Video Interview you will continue being part within the overall recruitment process.

For matters of technical support, your personal data might be accessed from HireVue technical sup-port team which is located in the US.

We process your personal data for these purposes based on your consent, Art. 6 sec. 1 lit. a GDPR. We will ask you for your consent with regards to data access for HireVue technical support team be-fore starting the video interview / collection of data. You can withdraw your consent by contacting us via the contact information provided above to let us know that you wish to withdraw your consent. We will then stop processing your personal data to send you such information. This does not make the processing previous to your withdrawal unlawful.

Please find further information on how HireVue technical support team could access your data:

  • Identity of the receiver:
    • HireVue technical support team
  • Country to which the data is to be transferred for technical support:
    • Jordan,Utah - United States of America
  • Why is the (restricted) transfer necessary?
    • Data exchange is required for matters of technical support. The technical support team will be involved in case of technical issues around HireVue system
    • The technical support team will at times need to access the HireVue platform in order to research/review platform related technical issues 
  • The type of data that is being accessed
    • HireVue technical support team will only access data directly related to the technical issue
    • No further data is being accessed by HireVue technical support team  
    • Data that might be accessed will be: Contact data, data on former employment, data regarding the personal life, video data 
  • The risks of data transfer:
    • Please note that for the third country (US) to which your data might be transferred, there might be no adequate safeguard measures in place  
    • Under European law, the US does not guarantee an adequate level of data protection
    • Also, please note that in the third country (US):
      • there might be no supervisory authority 
      • and / or data processing principles 
      • and / or data subject rights might not be provided

Potential risks of data transfer might be related to illegitimate access, loss of data or undesired modi-fication of data

3.4 Background check

All applicants for North American jobs (no matter which nationality) will have to go through a back-ground check prior to any contract signature in line with North American regulations.

Background check is an indispensable tool for spotting candidates who pose as legitimate threat to an organization based on past behavior. In fact, background checks often are the best defense against negligent hiring and retention claims. Employers can protect their brand, reputation, customers, em-ployees and guard against financial loss

A major reason to conduct background is to avoid harm or legal liability of various types to the em-ployer or to others. This includes harm to:

  • Other employees by sexual harassment or workplace violence.
  • The organization's internal and external customers by, for example, sexual assault on busi-ness premises.
  • The employer's business through financial loss or image and reputational issues.
  • Defense of legal claims, such as negligent hiring, is a compelling reason to conduct in-depth criminal records searches of job applicants. A multilevel jurisdictional criminal records search can be strong evidence that the employer exercised due care in hiring

4. Transfer of your personal data to other parties

In Henkel’s capacity as the mother company of the global Henkel group of companies, we will share your personal information with other Henkel offices or subsidiaries around the world in such countries for which you have registered your application, including countries outside the European Union or the European Economic Area, which might not provide the same level of data protection. All such entities are subject to this Data Protection Statement and further measures to secure an appropriate level of data protection that is equivalent to the one of the European Union, such as the conclusion of Stand-ard Data Protection Clauses as issued by the EU Commission pursuant to Art. 46 sec. 2 lit. c GDPR. You can find all Henkel offices and subsidiaries on our website.

To conduct the application and selection process and provide our talent pool we also rely on external service providers, which are strictly bound by our orders and may not process your personal data for their own purposes. These act as data processors pursuant to Art. 28 GDPR.

In case of involvement of head-hunters or recruitment agencies, specific process-related information will be shared with the head-hunter / agency for this particular process.

5. Use of cookies on our websites

This website uses cookies and similar technologies. Cookies are small units of data temporarily stored on the hard disk of your device by your browser that are necessary for using our website. A cookie often includes a unique identifier, which is a randomly generated number and stored on your device. Some expire at the end of your website session; others remain on your device for longer. Technically necessary cookies will be used automatically. Other cookies (or similar technologies) will only be applied based on your prior consent.

There are different types of cookies. First-party cookies are those placed by the website visited and can only be read by that website. Third-party cookies are those placed by other organizations that we use for various services. For example, we use external analytics service providers that place cookies on our behalf to tell us what is liked or not liked on our website. In addition, the website you visit may contain embedded content from, for example, YouTube, which in turn may set their own cookies.

A pixel is usually no more than 1-pixel x 1-pixel transparent image, that is placed on the website to collect data such as IP address, type of browser, time of access, or previously set cookies for the purpose of content personalization or making browsing more efficient and easier. They are often used in combination with cookies as pixels are generating and managing cookies.

Provided you have consented, the website will collect data regarding a device’s operating system, browser, language, installed fonts, IP address, plugins and further information. In doing so, a device can be re-identified for user-relevant marketing purposes.

You can find more information on the Cookies and other technologies used by our website and their purposes on our website under “Cookies” and “Cookie settings”. There, you can also withdraw your consent at any time with effect for the future by disabling the respective cookie setting.

  • a) Mapp Intelligence (formerly Webtrekk)
  • b) Google Ads
  • c) Google Campaign Manager 360 (formerly DoubleClick)
  • d) Social Media

Provided you have consented, this website collects and stores data for marketing and optimization purposes by using a technology of Mapp Digital c/o Webtrekk GmbH, Robert-Koch-Platz 4, 10115 Berlin, Germany, which is hosted in Germany. For this purpose, a cookie is installed on your device. This cookie will collect data such as browser and device information, your IP address, visited websites and time of access. This data is stored in and further processed on basis of anonymous or pseudonymous user profiles (depending on the respective technology and service engaged). These user profiles are stored in Cookies or other similar technologies as set out above. In addition to the data collected when accessing the website (as set forth above) this may also include information pertaining to the website you are using to visit us, the websites that you visit while you are with us and, if applicable, any search terms you have been using to find our website.

Without an explicit consent by our users the data collected with the Mapp technologies is not used to identify a visitor personally and is not combined with any other personal data about the respective user.

Please find further information about the web tracking in the Data Protection policy of our provider: https://mapp.com/privacy/ 

Objection to data collection:
You can withdraw your consent at any time with effect for the future by disabling cookies on our website under “Cookies
” at “Cookie settings”. If you agree to the use of cookies in general, but however, you are uncomfortable with the use of Mapp Intelligence cookie, you can follow this link and set an opt-out cookie. The cookie is set for the named domain, per browser and device. Therefore, if you visit our website at home and work or with different browsers, you need to refuse data storage with every device or browser.

Provided you have consented, this website uses "Google Ads", a service provided by Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”), for the purposes of evaluating the effectiveness of advertising measures and to address you again. When you visit our website, “Google Ads” installs a cookie on your device. With that cookie, Google processes the information generated by your device about the use of our website, interactions with our website and advertising measures as well as your IP address, browser information, your previously visited websites and the date and time of access for the purposes of analyzing and visualizing the reach measurement of our advertisements and to display personalized advertisements. For this purpose, it can also be determined whether different end devices belong to you or your household. With “Remarketing”, users of our website can be re-identified and recognized on other websites within the Google advertising network (e.g. in Google Search or on YouTube) and advertisements tailored to their interests can be displayed to them.

The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Under European law, the US does not guarantee an adequate level of data protection. State authorities may have access to this data due to mass surveillance laws. Once your personal data has been disclosed, it will not enjoy the same level of protection and you may not be able to exercise your rights in relation to the data.

By allowing cookies on the Henkel-website you agree to the use of the above-mentioned data and the previously described processing by Google.

You find more information about privacy in Google services here: http://www.google.de/intl/de/policies/privacy

Objection to data collection:
You can withdraw your consent at any time with effect for the future by disabling cookies on our website under “Cookies
” at “Cookie settings”. If you agree to the use of cookies in general, but however, you do not wish to receive personalized advertising, you can find information on how to individually adjust your advertising settings with Google under this link. You can also install an opt-out plug-in.

Provided you have consented, with Google Campaign Manager 360 we use a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, to display relevant ads to you. For this purpose, Google installs a cookie on your device by using your IP address. In addition to IP address, browser and device information, visited websites and time of access, this cookie also collects information about the advertising shown in your browser and which advertisements you click. This allows Google and its partner sites to display interest-related ads based on the previous visits of Henkel-pages or other websites. The Campaign Manager cookies utilize a pseudonymous identification number assigned to your browser to check the on-screen and appealing ads. For this purpose, your browser is identified when ads are served, and assigned to a target group. The cookies stored on your device by Google thus allow you to be retargeted on the one hand (e.g. within the scope of “Google Ads”) on Google's websites and on the other hand (e.g. within the scope of “Google Campaign Manager 360”) on our websites and – depending on your interests – when you visit websites of other partners.

This information will also be used for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.

Google may use your data for any own purposes as for profiling and linking your data to other data collected about you (e.g. through your Google Account).

The information generated by the cookie about your use of website will be transferred to a Google server in the US and stored there. Under European law, the US does not guarantee an adequate level of data protection. State authorities may have access to this data due to mass surveillance laws. Once your personal data has been disclosed, it will not enjoy the same level of protection and you may not be able to exercise your rights in relation to the data.

By allowing cookies on the Henkel-website you agree to the use of the above-mentioned data and the previously described processing by Google.

You find more information about privacy in Google services here: http://www.google.de/intl/de/policies/privacy

Objection to data collection:
You can withdraw your consent at any time with effect for the future by disabling cookies on our website under “Cookies” at “Cookie settings”. If you agree to the use of cookies in general, but however, you are uncomfortable with the use of Google Campaign cookies, you can follow this link to deactivate the Campaign Manager service by Google.

Social Media content management services such as cookies and plug-ins of different social media networks are embedded in our web pages. The associated services are provided by the respective companies (“providers”) only after you have given your consent. Purpose of these services are to enable you to view and share our content with your friends and networks. These providers are:

  • Facebook is operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, and within the EU by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland ("Facebook"). For an overview of the Facebook plug-ins and their appearance, go to: https://developers.facebook.com/docs/­plugins
  • Twitter is operated by Twitter Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA (“Twitter”). For an overview of the Twitter buttons and their appearance, go to: https://dev.twitter.com/web/tweet-button
  • YouTube is provided by Google LLC, 1600 Amphitheater Parkway, Mountainview, California 94043, USA, and within the EU by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). For an overview of the YouTube plugins, go to: https://developers.google.com/youtube/documentation
  • Instagram is provided by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland (“Instagram”). For an overview of the Instagram plug-ins and their appearance, go to: https://developers.facebook.com/docs/instagram
  • LinkedIn is provided by LinkedIn Corporation, 1000 West Maude Avenue, Sunnyvale, California 94085, USA, and within the EU by LinkedIn Ireland Unlimited Company, Gardner House, Wilton Plaza, Wilton Place, Dublin 2, Ireland (“LinkedIn”). For an overview of the LinkedIn plug-ins and their appearance, go to: https://developer.linkedin.com/plugins#

To increase the protection afforded to your data when you visit our web pages, these social media services are implemented as “2-click buttons.” This form of integration ensures that, when accessing a page from within our website containing such tools, you are not automatically connected to the providers’ servers. Only if you activate the social media services and thereby permit for data transmission, the browser will create a direct link to the providers’ servers. The content of the various tools is then transmitted by the provider concerned directly to your browser and then displayed on your screen. 

The social media tool tells the provider your previously visited websites, your IP address, browser information, and the date and time of the server request. On making use of any of the social media functions (e.g. clicking the “Share” button, leaving a comment), this information too will be transmitted by the browser directly to the provider for retention. Those providers may use your data for any own purposes as for analytics, marketing, profiling and linking your data to other data collected about you (such as through your user account with the respective provider) even if you are not logged in to your social media account. 

The providers process the data partly also in the United States. Under European law, the US does not guarantee an adequate level of data protection. State authorities may have access to this data due to mass surveillance laws. Once your personal data has been disclosed, it will not enjoy the same level of protection and you may not be able to exercise your rights in relation to the data.

By allowing cookies on the Henkel-website you agree to the use of the above-mentioned data and the previously described processing by the providers.

Further information on the collection and use of data by the providers and on the rights and possibilities available to you for protecting your privacy in these circumstances can be found in the providers’ data protection/privacy policies:

Objection to data collection:
You can withdraw your consent at any time with effect for the future by disabling cookies on our website under "Cookies" at "Cookie settings". You can also adjust your preferences by changing your browser settings or your social media platform settings.

6. Use of cookies on our Talent Community Landing Pages and Registration Portals

Henkel Talent Community Landing Pages and Registration Portals use some cookies which are es-sential, as they enable you to move around the portal and use its features, such as accessing secure areas, allowing multiple applications without re-entering information, or using connections to social networks to apply.

Essential cookies used in portals

  • Session cookie (ScustomPortal-{portalUrlPath}): used to keep user logged through private portal areas.
  • Language cookie (portalLanguage-{portalId}): used to store current language selected by user in the portal.
  • Token field for CSRF (tokenField): Used for CSRF protection (only for logged users).
  • Cookie consent preferences (userCookieConsent-{portalUrlPath}): used to store the cookie types allowed/declined by the users in portals with the cookie management feature enabled, so they don't have to renew their consent on every page view/visit.

For how long are cookies stored?

  • Session cookie: Until you close your browser.
  • Language cookie: Until you close your browser.
  • Token field for CSRF: 1 hour.
  • Cookie consent preferences: do not expire.

You can find more information on the Cookies and other technologies used by our website and their purposes on our website under “Cookies” and “Cookie settings”. There, you can also withdraw your consent at any time with effect for the future by disabling the respective cookie setting. 

7. Your rights as a data subject

As a data subject, you have the following rights regarding your personal data:

  • Right to access your personal data and receiving a copy;
  • Right to rectification;
  • Right to erasure (also called “right to be forgotten”);
  • Right to restrict the use of your personal data;
  • Right to data portability;
  • Right to withdraw your consent;
  • Right to complain to a supervisory authority.

You also have the right to object to the use of your personal information in certain circum-stances. For example (i) where you have grounds relating to your particular situation and we use your personal information for our legitimate interests pursuant to Art. 6 sec. 1 lit. f GDPR (or those of a third party); and (ii) if you object to the use of your personal information for direct marketing purposes.

You can also easily access, rectify, and erase your data, as well as withdraw your consent by logging into your general application profile or your talent pool profile. You can also delete your general appli-cation profile and your talent pool profile at any time.

Also, you may exercise your rights by contacting us via the contact details disclosed above.