Building on a strong legacy of almost 150 years, we are leading the way to reimagine and improve life every day. Today and for generations to come. Through our innovative and sustainable brands and technologies, across our teams around the world.
Henkel holds leading positions in both industrial and consumer businesses: Our portfolio includes well-known hair care products, laundry detergents, fabric softeners as well as adhesives, sealants, and functional coatings.
Executive Assistant & Office Manager
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About this Position
The Executive Assistant / Site Manager plays a dual-role position responsible for providing executive support to the President while ensuring efficient workplace operations across two office locations in Malaysia (Kuala Lumpur and Petaling Jaya).
What you´ll do
- Provide administrative and coordination support to the Country President and ExCom Team.
- Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and related logistics.
- Organize meetings, prepare agendas, coordinate logistics, and record meeting minutes as required.
- Coordinate and manage Town Hall meetings and company-wide events, including stakeholder communication and follow-up actions.
- Oversee day-to-day workplace operations across both Kuala Lumpur (KL) and Petaling Jaya (PJ) office locations.
- Act as the primary liaison with JLL, building management, and external service providers to ensure smooth office operations.
- Manage facilities-related matters, workplace services, vendor coordination, and office maintenance activities.
- Support workplace safety, compliance, and governance requirements across both office locations.
- Manage office administration activities, including memberships, subscriptions, work permits, visas, licenses, and related documentation.
- Support employee engagement activities and workplace initiatives to enhance employee experience and office culture.
What makes you a good fit
- Bachelor's Degree in Business Administration, Management, Human Resources, Hospitality, or a related field.
- Minimum 5 years of experience in Executive Assistant, Office Management, Site Management, Facilities Management, Workplace Operations, or Corporate Administration.
- Strong experience in office operations, workplace administration, and facilities coordination.
- Hands-on experience managing travel arrangements, visas, work permits, and related administrative processes.
- Strong stakeholder management skills with the ability to work effectively with leadership teams, employees, external vendors, and service providers.
- Proactive, well-organized, resourceful, and able to work independently with minimal supervision.
- Excellent verbal and written communication skills in English.
- Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
Some perks of joining Henkel
- Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
- Diverse national and international growth opportunities
- Global wellbeing standards with health and preventive care programs
- Gender-neutral parental leave for a minimum of 8 weeks
- Employee Share Plan with voluntary investment and Henkel matching shares
- Medical Coverage for employees and eligible dependents
- Additional EPF Contribution
- Dental, Health and Eye Screening etc for employees and eligible dependents
- Discounts on company products
At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.
JOB ID: 26103907
Job Locations: Malaysia, Kuala Lumpur
Contact information for application-related questions: talent.seaanz@henkel.com
Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted.
Application Deadline: As long as the vacancy is listed on our Career Site, we are happy to receive your application
Job-Center: If you have an application already, you can create or log in to your account here to check the status of your application. In case of new account creation, please use your email address that you applied with.
About Henkel
FAQ
I am interested in several jobs. Can I apply for multiple positions at the same time?
Yes – simply fill out your profile in our online application system. Once your online profile is complete, you can apply for multiple positions.
The job offer is written in English – should I write my application in English as well?
Yes, please. As Henkel is an international company you will be working with colleagues from all over the world and English is our official company language. Generally, the ‘rule’ is: please write the application in the same language as the job ad.
Do I get feedback during the application process about the state of my application?
Each position that we have open with Henkel is unique, and finding the right candidate is important for both the hired candidate as well as for Henkel. We want to make sure that both the candidate and the company are a good fit for each other. We will provide feedback to the candidates throughout the entire process.
Can employees move between business areas and/or to a different country?
Yes, in fact it is an expectation within Henkel that our talent is flexible and mobile. This helps to support the company on a broad, global level.
Our “Triple Two” philosophy promotes this expectation, by allowing you to work in at least two different roles, in two different business areas and two different countries. The reason behind this philosophy is that we believe working in different roles, business units and functions is good for your personal development and improves your understanding of Henkel as a global company.
Here you will get further information on our training programs.
Whom do I contact if I have questions concerning my application?
Our recruiting team will help you with all requests regarding your application. Contact the team here.